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Computerized Maintenance Management System (CMMS)

Last updated: April 10, 2019

What Does Computerized Maintenance Management System (CMMS) Mean?

A computerized maintenance management system (CMMS) is a type of management software that performs functions in support of management and tracking of operations and maintenance activities.

A CMMS tracks the status of maintenance work on assets and the associated costs of work. The system can provide reports for:

  • Managing the organization's resources
  • Making organizational and personnel decisions
  • Preparing facilities key performance indicators to use in evaluating the effectiveness of the current operations

A computerized maintenance management system is also known as enterprise asset management and a computerized maintenance management information system (CMMIS).


Corrosionpedia Explains Computerized Maintenance Management System (CMMS)

A computerized maintenance management system software package maintains a computer database of information about an organization's maintenance operations, and are closely related to computer-aided facility management packages. CMMS systems are available with varying options and prices, and have many advantages over manual maintenance tracking systems.

Depending on the complexity of the system chosen, capabilities of a modern CMMS includes:

  • Operating locations – track and organize locations of equipment and monitor its performance
  • Equipment – keep accurate and detailed records of each piece of equipment
  • Resources – track capital & labor resources, their costs & skills
  • Safety plans – numbering safety plan & record data on safety permits, documenting safety requirements
  • Inventory control – track inventory movement, complete parts and materials inventory control
  • Work requests – outside service call/dispatch capabilities
  • Work order tracking – calendar- or run-time-based preventive maintenance work order generation
  • Work management – planning and dispatching
  • Planning – labor assignments planned for future shifts, split larger jobs over multiple shifts automatically
  • Dispatching – labor assignments carried out as soon as possible, tracking labor time from the assignment
  • Quick reporting – provides a rapid and easy means for opening, reporting on, and closing work orders, and reporting work on small jobs after the fact.

A CMMS can be used to manage simple or complex facilities, from a single building to a complete campus. A CMMS can also be used to manage the maintenance program for a grouping of equipment, such as a fleet of vehicles.


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